How to Plan an Office Relocation Step-by-Step
Moving office can be a real hassle – it means the amount of work your business will do is limited for a few days and it is usually a fairly expensive process. Sometimes though, a move is necessary for the business to survive (and thrive).
With so much to think about the only way to approach an office move is to be extremely organised. This 8 step practical guide from our man and Van York will help ensure your office move is smooth and hassle-free.
1. Understand Why You’re Moving
Knowing why your business needs to move, whether it be due to downsizing, growth or just end of lease will help make your move more successful. This is because it gives you chance to figure out what the new office will need, what you need to pack, donate, keep and store.
Build a roadmap to your new office. In this document you should include everything that needs to be moved, any budgetary restrictions and outline where the new office will be. This will ensure your York office move stays on the right track.
Once you know you’re leaving it is worth planning the dates everything needs to be completed by. Choose a day to pack up the old office and choose a day to actually move everything across to the new office.
Moving can be expensive so keep on top of finances by building an itemised budget. This should include costs of moving including the cost of hiring a York removals firm, property deposits, new equipment and the cost of redecorating. This will ensure the move does not bankrupt your company.
5. Property Agent
A property agent will help you find the perfect office for your company but they will also help you negotiate the contract. They are usually experts in commercial property and will understand the size of office you need and facilities that will matter to your company.
6. Plan The Office
Evaluate what you will be keeping and what furniture needs replacing. Then use a floorplan of the new office to understand where items will be going. This matters as much for the IT facilities you will be installing as it does for furniture. This will mean when you move in it will take a lot less time to set up the office effectively. Give a copy to your removal team so they know exactly where larger items of furniture and boxes need to be placed.
7. Removals Company
Choose your removals company carefully. Ask relevant questions and arrange a site visit to get an accurate understanding of how long and how much the move will actually cost.
8. Moving Day
Plan your moving day and figure out who will be on hand to help you move. This will make moving day smoother and will normally speed the process up. As you move items up position furniture immediately and place boxes in the right rooms because this will speed up the setup of your new office.
Are you planning on moving office? Contact Van Man York for an experienced and professional removals service.